Student Travel Support

CLSI Graduate and Post-Doctoral Student Travel Support Program

Revised August 28, 2018

 The training of HQP (Highly Qualified Personnel) is a priority for the CLS. High travel costs create a significant barrier for students from outside Saskatoon who require to access the CLS for their research or for students who need access to CLS@APS. Therefore, this program has been created to support students travelling to the CLS in Saskatoon, SK to conduct experiments that have been allocated through the peer-review process and to students travelling to APS in Illinois to conduct experiments at CLS@APS. Support is limited to two visits per student in a calendar year and a lifetime limit of four visits, based on available budgets.

To be eligible for travel support you must:

  • Be a graduate or post-doctoral student enrolled at a Canadian university or college;
  • Applications must include applicants academic supervisor;
  • Be listed as a team member on an active CLSI Project that has been allocated beamtime at the CLS or CLS@APS; 
  • Agree to the Terms of the Travel Reimbursement:
  • Reimbursement is based on expenses for travel and room accommodation only, up to the maximum amount given below. Accommodation expenses are restricted to the CLS-operated residence (Ogle Hall), if travelling to the CLS in Saskatoon.

Recipients must:

  • Acknowledge this support in any publications about their work and provide CLSI with a copy of such publications, including thesis, in the form: (Student name) acknowledges the receipt of support from the CLSI Graduate and Post-Doctoral Student Travel Support Program.
  • Travel within the time period for which the student’s application was approved.

Procedures and Guidelines:

  • Support is limited to two visits per calendar year and a lifetime limit of four visits.
  • First time visitors will be given preference when evaluating applications.
  • No single Project shall receive more than 10% of the aggregate amount available in any calendar quarter.
  • Please fill out the application form below and send by email to travelsupport@lightsource.ca for consideration.
  • Incomplete or inaccurate applications, or applications failing to meet the eligibility requirements, will result in disqualification.

For Travel/Beamtime between January 1, 2019 and March 31, 2019:

  • You must submit an application prior to the application deadline of December 10, 2018. 
  • All applications will be considered and responded to before December 17, 2018.

For Travel/Beamtime between April 1, 2019 and June 30, 2019:

  • You must submit an application prior to the application deadline of March 11, 2019. 
  • All applications will be considered and responded to before March 18, 2019.

For Travel/Beamtime between July 1, 2019 and September 30, 2019:

  • You must submit an application prior to the application deadline of June 10, 2019. 
  • All applications will be considered and responded to before June 17, 2019.

For Travel/Beamtime between October 1, 2019 and December 31, 2019:

  • You must submit an application prior to the application deadline of September 9, 2019.  
  • All applications will be considered and responded to before September 16, 2019.


Once you are approved, you will be sent a certificate from CLSI for the maximum value of the reimbursement. After your travel, submit your expense claim within three months to your institution and attach the certificate. It provides your institution with details of how funds will be transferred from CLSI. 

Maximum Value:

  • Travel from Manitoba or Alberta to Saskatoon, SK: $750 maximum
  • Travel from Quebec, Ontario, British Columbia or the North (Yukon, NWT or Nunavut) to Saskatoon, SK: $1000 maximum
  • Travel from the Atlantic Provinces to Saskatoon, SK: $1250 maximum
  • Travel from within Saskatchewan, outside of Saskatoon, to Saskatoon, SK: Only accommodation and ground transportation up to a maximum of $500
  • Travel from Canada to Chicago, Il: $1000 maximum
     

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