CLS Users’ Advisory Committee 2010
Minutes of Meeting #104: February 24, 2010
(1:00 pm Saskatoon Time) at the Canadian Light Source
Room 2046
Attendees:
At CLS: Lucia Zuin (observer), Lavina Carter, Jillayne Neufeld (minutes), Tom Ellis, Brian Bewer, Derek Peak,
By Phone: Stewart McIntyre (chairperson), Michael Murphy, Ron Cavell, Pierre Kennepohl, Farideh Jalilehvand, Graham George
Regrets: Josef Hormes, Jim Hendry, Dennis Tokaryk, Helen Nichol (past chair), Serge Desgreniers
1.0 - Approval of the Agenda and Last Meeting Minutes from January 20, 2010
Minutes were approved and accepted by the UAC. A copy will be provided for the User Office file and put on the UAC website.
2.0 Tom Ellis - Research Director Report (report attached)
Peer Review Process
- New review system has been updated on the website: http://www.lightsource.ca/uso/peer_reviews.php
- Kevin Prince (ELETTRA) has joined the Peer Review Committee
- Tom asked for a volunteer from the UAC to be an observer to the Allocation Committee. Derek Peak accepted this position. The next meeting is April 19, 2010 from 1:00-4:30pm.
Strategic Plan 2010-2013
- The Plan is available on the Board of Directors’ website: http://www.lightsource.ca/corporate_documents/strategicplan2013.php
- This is a ‘living document’.
Graduate Student Travel Award
- Information is now on the website, and the first competition will open in June: http://www.lightsource.ca/uso/travel_award.php
- There will be a notice of this likely in May’s eNews.
- An amount of up to $25,000 will be available from July to December 2010.
Board Meeting
- Next Board meeting is March 4th. We should discuss any Board material at the next UAC meeting which is Wednesday, March 17, 2010 @ 1pm SK time.
- There will be a pizza lunch for all staff and Board members on March 3rd, and UAC members are Welcome to Attend. Josef is using the lunch to celebrate Phase II milestones.
- Board member Daryl Crosier will present a seminar on March 3rd @ 1:00pm.
G. Michael Bancroft Thesis Award
- Tom asked for a volunteer from the UAC to be a representative on the review committee. Ron Cavell accepted.
- Award for theses with copyright of 2009 or earlier.
- Presentation of this award will take place at the AUM this June.
Full-time Floor Coordinators
- 3 new full-time Floor Coordinators have been hired. They will start their activities over the coming weeks. They will report to Robert Blyth.
- Thank You to Stewart McIntyre and Brian Bewer for all their help during the interview process of these new FC’s.
Coffee
- 2 coffee vendors will be demonstrating their equipment in the coming weeks.
As well, we are looking into better food options. All suggestions are welcome!
3.0 Report from Lavina Carter
- Call closes this Thursday, February 25, 2010 at midnight. CMCF Call closes on Monday, March 1, 2010.
- UAC / AUM finances
- AUM budget should be self-supportive. Last year, due to the economy, only 14 exhibitors participated. Prior to 2009, we had always sold out with 22-23 exhibitors. Since only 14 exhibitors participated last year, the AUM ran a deficit of 8K. Therefore, for 2010 budget we are budgeting for 12 exhibitors. With this number of exhibitors several scenarios were considered so the AUM could be run self-supportive. The UAC voted and agreed to an increase to regular registration fees of $25. Increasing registration from $175 - $200, as well as capping the travel subsidy at $4000 from the previous $5500 allowance.
- UAC operating costs has a budget of $20,000 from the CLS which covers monthly phone meetings, in-person meetings and travel costs to attend in-person meetings. The UAC has requested CLS to increase the UAC operating costs. CLS has requested the UAC to submit a formal request, justifying the request for an increase.
4.0 Update on Remote Access application – Stewart McIntyre
- Testing will take place in a week or two.
- Stewart would like Ron/Michael to see how to sign in and be able to critique.
- X-ray diffraction is almost ready to download to UWO – likely in about 6 months.
5.0 AUM Update - Jillayne Neufeld/Stewart McIntyre
- We have received 7 Exhibitor registrations to date and 1 sponsor.
- We are hopeful that we will receive more than the 12 estimated. More than 12 would likely keep us out of the red.
- The AUM webpage is continually being updated as details are firmed up. Please check it out when you get a moment @ http://www.lightsource.ca/uac/meeting2010/index.php
- Details we will need to work on:
- Keynote Speaker for the AUM Meeting has been selected: Dr. Malcolm McMahon from the University of Edinburgh.
- One workshop title (David Cooper’s) has been changed and has been updated on the website – new title “Capabilities, Limitations and Opportunities in Micro-CT Imaging”
- A Banquet Speaker for the AUM has not been confirmed to date.
- Registration cost for Regular attendees will be increased $25 to $200, but Student registration will remain at $110. (Late registration will add $50 to these costs)
- Workshop Organizer letter should be going out shortly.
- Speaker letter will go out once speakers are identified.
- We currently do not have a public lecture scheduled for the AUM. We will not rule out at this time, but possibly someone from the Summer School could provide a talk?
- We have moved the poster viewing to over the lunch time, extending lunch/poster viewing over 2 hours from 12-2pm. This will give the judges more time to view the posters. There will also be additional time once the meeting adjourns Friday afternoon, and before the banquet begins to view posters before they are taken down.
- We will NOT offer a Wine and Cheese after the meeting, due to budget restraints.
- We will consider a table in the Exhibitor area for the UAC to answer any questions or concerns over the coffee breaks and lunch hour. UAC members will be asked to cover a short period of time to be at this table.
- Last year a high school student presented a short talk during the AUM. This needs to be discussed with Tracy Walker as there were some UAC members who would prefer this not be a part of the AUM this year. Ron suggested linking up a student with an actual researcher so that any research would be better science. Graham and Stewart will meet with Tracy Walker next week to discuss this.
- Possible Exhibitor talks over the extended lunch time? We will send an updated letter with an invitation to exhibitors but most UAC members did not feel any exhibitors would be interested in speaking. Suggestion was to ask one of Jeff Cutler’s Industrial Users to present a short talk. This will be investigated further.
- It was agreed that we will NOT be offering a Tour of the CLS during the AUM. There was not enough interest last year.
- Stewart will confirm a title for Malcolm McMahon’s speech for the AUM. The Agenda currently reads “Louis Delbaire Memorial Address” but he may wish to have an additional title for his talk.
6.0 Other Business
- We hope to hear Royal Hinther’s preliminary discussion concerning industrial partnerships at a future UAC meeting.
- Summer School in Vancouver, BC – Stewart has advised that this location is not looking good for summer. Recommended putting off Vancouver for at least 6 months, and Michael indicated it might be possible for this Fall or next Spring in Vancouver.
- Stewart also suggested a 2-day short course, 1 day in English, 1 day in French but we would need bilingual speakers. Serge suggested Ottawa in the Fall as a possibility. An Eastern Canada location might help with the lack of Users from Quebec and Eastern Ontario.
- Lutheran Seminary – Lavina indicated Internet Access will be provided in all rooms with a goal of mid March for this installation. As well, we will have new beds in every room by early March. These changes and previous improvements such as coffee machines, small fridges and new recliners in most of the larger rooms should be appreciated by guests in the future.
- Meeting adjourned @ 2:00pm.
Next meeting scheduled for Wednesday, March 17th @ 1pm SK time.
Last modified: 2012-01-19 17:01:21