Shipping to the Canadian Light Source
Location: Room 1055, CLS Main Floor Level
Hours: Monday - Friday 8:00 a.m. to 4:30 p.m.
To ensure the safe and timely delivery of all packages shipped To and From the CLS please follow the instructions detailed below for labeling, packing, and shipping.
Shipping to CLSI
Due to lack of storage space we request that your equipment arrive no more than one week before your beamtime.
Users are responsible for the cost of transportation and customs clearance for shipments; C.O.D packages will not be accepted.
All packages must be addressed to a permanent staff member of the CLS, preferably to the beamline scientist or science associate responsible for the beamline that you will be using.
To expedite outgoing shipments you can make round-trip shipping arrangements from your home institution. Please advise Shipping & Receiving if you have made these arrangements.
Please notify the CLSI Receiving at least 1 week prior to arrival to advise of any shipments that will arrive before or during your stay. This is especially important if you intend to ship hazardous materials where storage of the shipment may require advance planning; if there are any special handling instructions; or if shipment will require a forklift or crane.
Users are responsible for customs clearance and any charges incurred. If they do not have a Canadian Customs Broker, they can ship via Fedex or UPS and complete a One Time Agency Agreement which is available from Fedex or UPS.
Please notify the CLSI Receiving of equipment arriving through Canada Customs. Please provide the name of the carrier and/or the Courier Tracking Number of any incoming shipments and any additional information that can assist with customs clearance or assistance with tracking or expediting.
Users shipping scientific equipment from outside of Canada who require a Temporary Import Bond (TIB) should contact their customs broker or Thompson, Ahern & Co. Ltd can advise on any customs paperwork for equipment destined to the CLS.
Forms Required for Shipping to Canada
Canada Customs Invoice (CCI)
NAFTA Certificate of Origin
Or NAFTA statement on invoice for (LVS), Low valued shipments.
Shipping Hazardous Materials: Users should consult with a Materials Specialist at their location for the proper handling and shipping of hazardous materials.
Hazardous materials shipped to or from the CLS by truck must be packaged and handled according to Transportation of Dangerous Goods (TDG)regulations. Hazardous materials shipped by air must meet International Air Transportation Association (IATA) regulations.
Each shipment of hazardous materials must include pertinent Materials Safety Data Sheets (MSDS). Two copies of MSDS are required for products covered under WHIMIS along with appropriate warning labels.
Ship the smallest quantity necessary for your experiment.
Label All Shipments:
Packing: Whenever possible, materials should be shipped in reusable containers (i.e., dewars, cardboard boxes or wood crates). These containers will be used to repackage items for return to your location. It is recommended that you include a packing slip with the destination address inside the package in case of lost or damaged shipments.
Receiving Shipments at CLSI: Receiving will contact the CLSI Beamline Scientist responsible for your experiment to get instructions for pickup, storage or delivery to end-user. If dangerous goods, they must be stored in Chemical Storage (unless otherwise advised by the HSE Department) until needed by experimenter.
Shipping from CLSI
Please allow sufficient time for outgoing shipments. Shipment time may vary based on destination, contents (i.e. hazardous materials or large packages) and transportation method. Please consult with Shipping & Receiving for more information.
To expedite outgoing shipments you can make round-trip shipping arrangements when you make initial shipping arrangements from your home institution. Please advise Shipping & Receiving if you have done this, and they will be in contact with your carrier to arrange a pick-up time.
Users are responsible for the cost of outgoing shipments.
Complete Shipping Order Form: Download pdf form, complete and return to the Shipping & Receiving Office. If the shipment is for export from Canada, a detailed packing list with the country of origin and a true value of each item is required.
Shipping Hazardous Materials:
Consult with CLSI HSE Department for the proper handling and safe shipping of hazardous materials. The person packing the shipment must be certified to handle and pack the materials in a safe and secure manner.
Hazardous materials shipped from the CLS by truck must be packaged and handled according to Transportation of Dangerous Goods (TDG) regulations. Hazardous materials shipped by air must meet International Air Transportation Association (IATA)regulations.
Each shipment of hazardous materials must include pertinent Materials Safety Data Sheets (MSDS) . Two copies of MSDS are required for products covered under WHIMIS along with appropriate warning labels.
Shipping Outside North America: Export Declaration for Canada Border Services Agency (CBSA) must be completed for export shipments outside of North America valued at $2000 (Cdn) or greater. Please contact the CLSI Shipping Dept to have this form filled out
If you have questions about selecting an appropriate carrier or require assistance with filling out shipping documents please contact CLSI Shipping & Receiving or phone (306) 657-3657.